Administrative Assistant

Reports to: President and Executive Vice President

DESCRIPTION

Under the direct supervision of the President and Executive Vice President, this position provides administrative and clerical support to the managers and office staff. In addition to assisting in daily office needs, the Administrative Assistant’s responsibilities includes making travel and meeting arrangements, preparing reports, assisting with presentations, and maintaining appropriate filing systems.

Everyday Office Functions:

• Answer phones; greet visitors
• Sort and distribute mail; assist with outgoing mailing and client deliverables
• Schedule and organize events such as meetings, travel, conferences and department activities
• Order office supplies
• Maintain contact lists
• Book Travel arrangements

Administrative Support:

• Respond to general correspondence, emails
• Assist with client/broker presentations and marketing correspondence
• Proofread copy for spelling, grammar and layout, and accuracy
• Assist with contract follow up and support as needed
• Participate in meetings and events
• Prepare meeting minutes, agendas, reports, as needed

QUALIFICATIONS

• Strong verbal and written communication skills
• Detail oriented, with superior organizational and problem solving skills
• Excellent time management skills and ability to prioritize work
• Strong in: Excel, PowerPoint, Word and will easily adapt to Company used technology
• Reliable, flexible and able to multi-task and manage a fast paced environment
• Team Player
• Open to learning new tasks/projects, leading to advanced positions
• Healthcare Industry experience a plus

WORK ENVIRONMENT AND SALARY

Full-time hourly position with benefits, including paid holidays, PTO, 401K, Bonuses, etc., located in a Corporate Office in Milford, CT. Hours are Monday through Friday 9:00am to 5:00pm.

Send resume to: careers@pbirx.com